Karnataka Government has started implementation of HRMS in March, 2005, which is unique in the entire country. Today HRMS is rolled out in the entire state. HRMS is generating salary bills of more than five lack employees and also maintaining employee service history.


Human Resource Management Systems (HRMS) or Human Resource Information systems (HRIS) or HR Technology shape an intersection between human resource management (HRM) and information technology. It merges HRM as a discipline and in particular it’s basic HR activities and processes with information technology.

  • The Human Resource Management System in the Government environment is a very complex system involving lots of rules and procedures. The HRMS system takes care of the two main functions – Service Record Maintenance and Payroll Generation of employees.

  • The Payroll module automates the pay process by gathering data on employee time and attendance, calculating various deductions and taxes, and generating periodic pay cheques and employee tax reports. In Government, the pay bill is then submitted to Treasury for payment. 

  • The SR (Service Record) or Personnel Details Module is a component covering all other HR aspects from recording the details of new employee joining service to his retirement. The system records basic demographic and address data, training and development, capabilities and skills management records and other related activities. 

  • Only state in the country to have implemented total HRMS.

  • All category of officers/employees and different pay scales like State, Centre, UGC, AICTE, Judicial, Drawing salary from a centralized single platform.

  • Web-based application 

  • 24/7 availability 

  • Secured access 

  • Hosted In a state-of-the-art State Data Centre 

  • Online help

  • Online error reporting & Monitoring 


Service Register

  • Employee Basic Details
  • Leave Details
  • Training Details
  • Probationary Details
  • Dependent Details
  • Nominee Details
  • Department Exam Details
  • Previous Qualifying Services
  • Employee Exit Details

Pay Bill

  • Bank Details & Mode of Payment
  • Insurance Details
  • Allowances Details
  • Deduction Details
  • Recoveries Details
  • Attendance Details
  • Annual Increment Details
  • Stagnation Increment Details
  • Stoppage of Allowances
  • Generating Draft Pay Bill
  • Approving Draft Pay Bill
  • Generating Final Pay Bill
  • Generating ECS Report


  • Transfer Out(Relieving)
  • Transfer In (Reporting)
  • Deputation Out
  • Deputation In



  • Promotion
  • Demotion
  • Officiating Details



  • Suspension Invoke
  • Suspension Extend
  • Suspension Revoke

MIS Reports

  • Age wise Report
  • Gender wise Report
  • Cadre/Designation wise Report
  • Length of Service wise Report
  • Working in the same Post for a given year
  • Transfer Report
  • Promotion Report
  • Employee Details Report
  • Budget Report
  • KGID Report
  • LIC Report
  • GPF Report

HRMS Introduction 

Centre for E-Governance

(A Society working as a nodal agency for implementing E-Governance initiatives)
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