Apex and Departmental Audit Committee

Last modified at 10/06/2016 10:52 by Vanijyasachivalaya

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​​​PROCEEDINGS OF THE GOVERNMENT OF KARNATAKA
Sub : Constitution of an "Apex Audit Committee" under the Chairmanship of the Chief Secretary to discuss the issues raised in the Draft
Audit Report.

Ref: 1. D.O. Letter No. 75/Audit/(AP)/8-2003 dated 04-06-2004 of Comptroller and Auditor General of India addressed to Hon'ble Chief
       Minister of Karnataka.
       2. Principal Accountant General (Audit) I Letter No. Pr (Au)-1/Reports (ZP)/A-1/2004-05/62 dated July 7, 2004.

READ:

In demi-official letter referred to above the Comptroller and Auditor General of India has highlighted the non-receipt of commoents of the Government, within the stipulated time, to the draft audit paragraphs and performance reviews proposed to be included in the Audit Report.  The CAG has also drawn attention to the fact that number of issues still figure in the Audit Reports, which could have been avoided if due care had been taken to clarify the issues raised therein in time.  The CAG, therefore suggests an institutional arrangement be put in place wherein the Chief Secretary and the concerned administrative Secretaries can meet when the draft Audit Report is ready and discuss the issues raised in the draft Audit Reports with the Principal Accountant General/Accountant General and his officers so that the views/comments of the Government could be effectively included and a more rounded view taken in the Audit Reports.

There is no doubt response of the departments to furnishing comments within 6 weeks to the draft audit paragraphs and performance reviews to be included in the Audit Report is very poor.  In view of this most draft paragraphs get included in the final Audit Report that might otherwise have been dropped if the comments had been sent in time.  A data base of the draft paragraphs and performance reviews to be included in the Audit Reports is being created to track the response of the departments.

An institutional arrangement to discuss the issues raised in the draft Audit Report, it has been decided to constitute an 'Apex Audit Committee' under the chairmanship of the Chief Secretary, which will meet once a year (August-September) when the draft Audit Report is ready and discuss the issues raised in the draft Audit Report.

It is also decided that before the 'Apex Audit Committee' meets preliminary meeting is to be held under the chairmanship of the Secretary to Government in the concerned Administrative Department as and when the draft Audit Report pertaining to the concerned department is ready and discuss the issues raised in the draft Audit Report in the 'Departmental Audit Committee' and ensure compliance within the stipulated time to the Principal Accountant General/Accountant General.

After examining all aspects of the above subject, the Government issues orders as follows:

GOVERNMENT ORDER NO. FD 3 CAM 2004 DATED 15TH JULY 2004

Government constitutes the following two committees and they are as follows:

​ ​​COMPOSITION OF APEX AUDIT COMMITTEE
​1​Chief Secretary​Chairman
​2​Secretaries to Government in the concerned Administrative Departments​Members
​3​The ACS & PS to Government, Finance Department​Members
​4​The Principal Accountant General/Accountant General​Member
​5​The Controller (AM) & Ex-officio Secretary to Government, Finance Department​Member
​​​​COMPOSITION OF DEPARTMENTAL AUDIT COMMITTEE
​1​The Secretary to Government in the concerned Administrative Department concerned​Member
​2​The Head of the Department concerned​Member
​3​The Comptroller (AM) & E/o Secretary to Government, Finance Department​Member
​4​Senior Deputy Accountant General/Deputy Accountant General nominated by the AG​Member
​5​IFA of the Department (wherever IFA's are there)​Member

The 'Departmental Audit Committee' will meet before the 'Apex Audit Committee' meets as and when the draft Audit Report pertaining to concerned department is ready and discuss the issues raised in the draft Audit Report.

The Controller (Accounts Management) and Ex-Officio Secretary to Government shall be the nodal officer to monitor and coordinate.

​​By Order and in the name of
Government of Karnataka


(KAVITHA KESTUR)
Controller (AM) E/O Secretary to Government
Finance Department.
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