Monitoring & Mentoring
Monitoring and Mentoring system for
the schemes of National Medicinal Plants Board
excerpt from the NMPB document)
medicinal plants board is implementing “Central Sector Scheme for Conservation,
Development and Sustainable Management of Medicinal Plants” and “Centrally
Sponsored Scheme of National Mission on Medicinal Plants” for overall
development of the Medicinal Plants Sector through implementation of the
schemes for the conservation, cultivation, resource augmentation, sustainable
collection, research, processing and marketing of medicinal plants. Grants are
largely sanctioned through Mission Directors and State Medicinal Plants Boards
located in the states. Large numbers of projects have already been sanctioned
under the schemes. Though monitoring arrangements are built under the pattern
of schemes a comprehensive mentoring and monitoring system is required for
proper implementation, monitoring and evaluation of the programmes. This issue
was deliberated and decided in the separate meeting of Standing Finance
Committees (SFCs) for both the schemes held on 29th September, 2010 and 27th
October, 2010. Accordingly, the Mentoring and Monitoring system to be
implemented for NMPB’s schemes has been detailed in the succeeding sections.
Based MIS for National Mission on Medicinal Plants.
Medicinal plants Board may develop a web based enabling progress monitoring
system like National Horticulture Mission where all the State Mission and SMPB
can provide their information by 5th of each month so that NMPB up-date
information on the implementation of the scheme regularly. Further, the web
based information would be in addition to the monthly reporting in hard copy.
It was also pointed out that the resources of Project Management Unit (PMU)
should be fully utilized for monitoring.
Mentoring and Monitoring by the State Missions and SMPB.
the project is actually being implemented by the State Missions and SMPBs, it
is advisable that the State Missions and SMPBs may monitor all their
activities at the field level through their own set of experts and take
corrective measures accordingly State Missions and SMPBs are granted 5% of the
fund as management support funds. A part of the fund may be used by them for
mentoring and monitoring. Therefore, field mentoring and monitoring of all
their activities, including cultivation by individual farmers may be carried
out by the State Mission and subsidies be linked to such monitoring systems.
For this purpose the services of retired officers of
Forest/Horticultural/Agriculture Departments, Scientists etc. may be hired by
State Missions. In case of Central Sector Scheme, State Medicinal Plants Boards
could be involved in place of State Mission.
State Mission may also set-up Committees at state/district/block level for
monitoring and mentoring of the programme in respect of National Mission on
Third party monitoring by National Mission.
Committee noted that the comprehensive third party monitoring is important for
the success of any scheme being implemented at the national level. There could
be two types of arrangements either through the system of experts or hiring an
agency. Hiring an agency is better option as there would be uniformity in
monitoring in all the states. NMPB has already experience of hiring
Agricultural Finance Corporation for monitoring of Central Sector Scheme. There
is need to further upgrade the monitoring and now the monitoring should be done
by National Level Agency with adequate manpower and infrastructure and get the
information about the implementation of each activity under the scheme
including the cultivation by individual farmers and the location and area data
be picked up through the GPS system so that the same can be used in GIS based
systems. The data in GIS based system would be used by the concerned company
(selected through a tender process) as well as to be provided to NMPB for
further temporal and spatial analysis.
It was also decided that the same agency should monitor both schemes of NMPB.
As hiring of new agency would take approximately six months time, the services
of Agriculture Finance Corporation may be utilized for monitoring at the old
rate for six months.
Monitoring through Remote Sensing and developing Centralized Spatial data on
Medicinal Plants in GIS Domain
will be a much higher level of monitoring which will not only cover the
medicinal plant activities supported by NMPB but also the activities regarding
medicinal plants being done by individual farmers, NGOs and entrepreneurs. An
expert agency will be hired for developing country wide mosaic of high resolution
satellite image (LISS IV, Cartosat) and overlaying polygons of areas taken up
for interventions under the Mission to help develop a centralized spatial
database in GIS domain. Even data of Central Sector scheme on resource
augmentation and conservation may be uploaded on the GIS platform.
Focused Monitoring & Mentoring
may develop a list of experts and nominate subject-wise or species-wise expert
as Chief technical Adviser and identify the institutes as Centers of Excellence
in different fields of medicinal plants. In consultation with State Missions
focused monitoring and mentoring visits may be organized once in six months.
The visit of panels of experts required for the concerned State would help the
State Missions through mentoring with respect to their important activities. It
is also proposed that same team of experts shall monitor both schemes of
national Medicinal Plants Board. The Facilitation Centers may also be further
activated to serve the purpose of focused monitoring and mentoring.